How to copy and paste text


Copying text can be useful if you need to duplicate words you have already typed as it saves time and effort.
This guide explains how to copy selected text and paste it into another part of a document, using Microsoft Word 2010. Earlier versions of Word will use similar steps and concepts.
You’ll need:
  • A computer with Microsoft Word installed.
Follow these step-by-step instructions to copy and paste text
Step 1: Open an existing Word document or start a new document and type your text.
Step 2: To copy text, it will need to be selected or highlighted with the mouse first. When the mouse pointer is moved over a text area, the pointer will change from an arrow to a ‘text select’ or ‘I-beam’ icon.
i-Beam icon
Step 3: Select your text so that it’s highlighted.
Step 4: Copy the text by clicking on the copy icon at the left-hand side of the formatting ribbon.
Copy icon
Step 5: Use the mouse to move the cursor to where you wish to paste the copied text.
Step 6: Click Paste to insert the copied text in its new place in your text.
Paste icon
Step 8: Your text will now be duplicated in the new position in your document.
Step 9: Once text is highlighted, it’s also possible to copy and paste it using a keyboard shortcut instead of the mouse, which some people find easier. To copy, press and hold Ctrl (the control key) on the keyboard and then press the C on the keyboard. To paste, press and hold down Ctrl and then press V.
Karen Maxwell is a Digital Unite tutor and assessor/trainer of computer accessibility.